Paper Based Filing System

There are over 4 trillion paper documents in the u s.

Paper based filing system. An electronic document management system overcomes all the limitations of paper based systems discussed above and also offers several other advantages. Traditional paper filing has been largely replaced or aided by file storage in computer databases. Functionality far from being simply an electronic representation of a static paper document an electronic document can become a truly interactive entity. Avoid arranging a file s contents based off the alphabet.

There are some documents you will want to keep physical copies of but for some of your paperwork you could shred the physical copy and have the paper recycled. Although paper files are at your fingertips and easily accessible they also take up a large amount of space and waste paper. Filing and re filing is time consuming. Alphabetical organization works more efficiently for organizing groups of files.

5 steps to organize a filing system to get yourself and your business on the right track follow five steps to make sure papers are easily accessible and easily identifiable. Paper based systems pollute the environment in their production and then fill landfills after they are disposed of creating more hazards for future global health. Sohodox is one such document management system for small businesses that helps you cut costs save on storage space make documents shareable and manage them with ease and efficiency. Additionally computerized filing systems can store a huge number of documents in a tiny fraction of the space required by physical filing cabinets.

If you work with a lot of. Professionals spend 5 15 of their time reading information but up to 50 looking for it. The electronic filing system is a great way to keep information close by without taking your filing cabinet with you. You can either organize a file s contents based on each paper s importance or by chronology.

Simply slapping a label on a folder won t cut it. We re going to set up a filing system that can accommodate any type of paper home or office. 7 5 of all documents get lost 3 of the remainder get misfiled. How you arrange your paper filing system will depend on what you use it for.

With paper based systems storage requires a lot of space. A final consideration includes the impact on the environment. Alone growing at a rate of 22 per. To create a truly effective filing system you need to start with a plan.